Navigate to Calendar > Events to get started, and click on "New Event" in the top right corner:
Choose which calendar you would like the event to be listed on. If you have no custom calendars, the only choice will be "General." For information about setting up custom calendars, click here.
- Publish: Will make the event live, or keep in draft mode.
- Name: The name of the event that will display on the calendar.
- Short Info: Optional short name and description that would show on the calendar instead.
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Show To: Set the privacy for this event:
- Everyone - anyone logged in or not logged in
- Logged in Visitors - only people that are logged in. This can also be used to restrict based on a tag (only people with a specific tag can view the event)
- Admins Only - only people with the Events admin permission.
- Tags of those who can Edit this Event: By default, only people with the admin permission for Events can edit the event. If you choose a tag from this drop down, anyone with that tag, regardless of their admin permissions, will be able to edit this event only.
- Type: If the event is an All Day event or only a specific time.
If the event is "All Day" you won't have the option to add a start or end time. For a timed event, set the start time and end time. PLEASE NOTE: the start time and the end time MUST be on the SAME day. There is no way to have an event stretch out over more than one day.
- Admin Note: Can be added to display to admins only. You can view admin notes by going to the calendar and selecting the week view or the day view. There will then be a checkbox on the top to display admin notes.
- Add Session: Allows you to create multiple instances of the event. If an event has registration, it's best to create each session as its own event. However, for an event added just for informational purposes, you can add multiple occurrences by clicking "add session."
Each event has a unique URL generated automatically based on the name of the event above. If you want to customize the URL, you can enter it in the field above. If the URL is available, the check mark on the right will remain green. If it's already being used by another event, it will turn to a red X.
Every page in the site has a default sidebar that displays, usually on the right side of the page. If you would like to turn off the sidebars on your event page, turn that option off here.
- The Right Calendar Widget is usually on the sidebar and shows upcoming schedule rules, holidays, and an option for upcoming events.
- The Event Widget can be inserted into a sidebar or the body of a page, and will show only upcoming events. You can limit the number of events to show, and which custom calendars (if any) you want to display. If you choose to display this in the events widget, you can add an override name, description and picture to show up in the widget.
Resources are anything physical that you might want to reserve for your event, like a TV, tables and chairs, or even a room. For information about adding resources, click here.
To add a resource, click the Add Resource button on the left. You can then choose the resource and quantity you need to book. The event date and times will automatically load, but if you need to reserve it earlier or later, you can adjust those times manually. If the resource is available, you will see a green check mark indicating you can save. If the resource has already been booked in another event, or the quantity you select isn't available, the box will display a red X. The X will indicate to you which event is already using the resource.
You can add as many resources as you want to a single event.
Once you have set all of your options, go to the top of the page and click "save." For information about setting up registrations, please click here.