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Create a Deposit Report File & Submit a Deposit

In this article

  1. Create a Deposit Report
  2. Using Adobe for Deposit File Text Comments
    1. Annotation Examples
  3. Submit Your Deposit
 

Create a Deposit Report

  1. Once logged into the Remote Deposit, click on the Reports tab.
    Online payment interface with menu tabs.

  2. In the Search Criteria, select your store (A) and the date range (B) for the report. Click Refresh (C). 
    The list of deposits will populate.
    Deposit list search interface with date filters.

  3. Select the PDF Icon next to the report you want to create (A). 
    The file download window will open.
    Deposit list with search criteria and results.

  4. In the file download window, click Open. 
    The file will open. The file will list each check, an image of the check, and the amount deposited. The top of the file will indicate the number of checks and control total. The bottom of the report will indicate the actual $ amount that will be deposited into the bank.
    File download prompt with open option highlighted.
  5. Save the file by clicking the Save As icon. Before you save the document, be sure to unclick "Sanitize and Remove Hidden Information". If this is selected, it will make the document blurry.
    Document toolbar with highlighted icons
    Apply redactions screen with options.

Using Adobe for Deposit File Text Comments

Scan, annotate, and send your deposits using the Kesef remote deposit scanner. Deposits can be made at any time, and you can have multiple deposits in a day.

In the case where cash application instructions have not been added to checks prior to scanning, you will need to add information to the deposit report file. Using Adobe is one of the ways to add cash application instructions after the checks have been scanned and the report file has been created.

  1. Once in Adobe Reader, select the Tools (A) tab, and select Comment. Alternatively, you can select Use Now (B) under the Comment option in the recommended tools section.
    Adobe Acrobat Reader DC interface screenshot.

  2. Click Select a File and locate the deposit report file.

  3. On the Comment Toolbar, choose the Add Text Comment icon. Select the Aa icon to change the font color and size. We recommend changing the color to red or another color that stands out.
    Document editing toolbar interface
    Toolbar with various editing icons.

  4. Click on the document where you need to add the cash application instructions (SC Charge Type). Please add cash application instructions for each check.

  5. Select File > Save to save your redacted deposit report file. Before you save the document, be sure to unclick "Sanitize and Remove Hidden Information". If this is selected, it will make the document blurry. 
    Comments and redactions can be made in Adobe at the same time.
    Apply redactions screen with options.

Annotation Examples

Three checks with highlighted text.

 

Submit Your Deposit

  1. Ensure cash application instructions are included for each check OR submit a deposit template sheet with the deposit for those checks that do not have cash application included..
  2. Gather the deposit file and any additional documentation needed (for example, a contribution letter from a charitable fund). The deposit date should be added to any additional documentation.
  3. Submit the deposit file and all back up information via the Kesef 2.0 Communications Form. 

If the QuickBooks GL account was included on the cash application, you will need to update the information to reflect the ShulCloud Charge Type instead.

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