Create a Deposit Report File & Submit a Deposit

Create a Deposit Report

1. Once logged into the Remote Deposit, click on the Reports tab.
   
   
   
2. In the Search Criteria, select your store (A) and the date range (B) for the report. Click Refresh (C). 
   The list of deposits will populate.
   
   
   
3. Select the PDF Icon next to the report you want to create (A). 
   The file download window will open.
   
   
   
4. In the file download window, click Open. 
   The file will open. The file will list each check, an image of the check, and the amount deposited. The top of the file will indicate the number of checks and tally total. 
   
   
5. Save the file by clicking the Save As icon. Before you save the document, be sue to unclick "Sanitize and Remove Hidden Information". If this is selected, it will make the document blurry.
   
   

Redact Bank Account Information

Once the deposit report file is created, you will need to redact the bank account information. This can be accomplished by using Adobe Reader. The following instructions outline how to redact information using Adobe Reader.

1. Once in Adobe Reader, select the Tools (A) tab, and select Comment. Alternatively, you can select Use Now (B) under the Comment option in the recommended tools section.
   
   
   
2. Click Select a File and locate the deposit report file.
   
   
3. On the Comment Toolbar, choose the Text Box icon. To create a text box, place your cursor in the top-right section of the check image that shows the account and routing number. Left-click and drag the mouse to the lower-right corner of the section of the check image so that the text box covers the account and routing number on the check.
   
   
   
4. Repeat step 3 to redact all bank account information on all remaining check images.
   
   
5. Select File > Save to save your redacted deposit report file.

Using Adobe for Deposit File Text Comments

Scan, annotate, and send your deposits using the Kesef remote deposit scanner. Deposits can be made at any time, and you can have multiple deposits in a day.

In the case where cash application instructions have not been added to checks prior to scanning, you will need to add information to the deposit report file. Using Adobe is one of the ways to add cash application instructions after the checks have been scanned and the report file has been created.

1. Once in Adobe Reader, select the Tools (A) tab, and select Comment. Alternatively, you can select Use Now (B) under the Comment option in the recommended tools section.
   
   
   
2. Click Select a File and locate the deposit report file.
   
   
3. On the Comment Toolbar, choose the Add Text Comment icon. Select the Aa icon to change the font color and size. We recommend changing the color to red or another color that stands out.
   
   
   
   
4. Click on the document where you need to add the cash application instructions (SC Charge Type). Please add cash application instructions for each check.
   
   
5. Select File > Save to save your redacted deposit report file. Before you save the document, be sue to unclick "Sanitize and Remove Hidden Information". If this is selected, it will make the document blurry. 
   Comments and redactions can be made in Adobe at the same time.
   

Annotation Examples

Submit Your Deposit

1. Ensure cash application instructions are included for each check.
2. Gather the deposit file and any additional documentation needed (for example, a contribution letter from a charitable fund). The deposit date should be added to any additional documentation.
3. Submit the deposit file and all back up information via the Kesef 2.0 Communications Form. 

If the QuickBooks GL account was included on the cash application, you will need to update the information to reflect the ShulCloud Charge Type instead.