Basic information
- Please email all your files to: clientkesef@bill.com. It is very important to type on the email subject line: Payable OR Prepaid. Do not combine payables and prepaids into one email.
- Please use G/L codes NOT descriptions.
- Prepaid instructions will be emailed separately from your AP specialist.
Preparing the PAYABLE files, on email subject line - Payables:
- Label pages that that need to be processed together, 1 of however many pages. This tells us what pages go together, this is especially helpful with check request forms that have back up/receipts.
- Write the GL code number on the 1st page.
- If it’s not clear, please circle or write on the invoice the amount to be paid or indicate the amount to be paid on the first page of the invoice/bill.
- Please fill out a Check Request Form (linked at the bottom of this article) for all reimbursements OR if an invoice isn’t clear OR if you are paying from a contract. Your account specialist will provide a blank one.
W9's
When you hire new companies or individuals, please ask for their completed W9 form and submit using the Kesef/Connect File Submission Form. You should have the W9 form before submitting the 1st invoice. Once a vendor is paid, it can be difficult to get them to submit the form.
Kesef/Connect File Submission Form