Creating Deposits (How To)

Deposits serve as a comprehensive audit trail of all payments that have been placed into synagogue bank accounts. Administrators can generate deposits and implement filters on payments by utilizing a range of parameters.

Before You Begin

Navigate to the Financials Feature and select Deposits. 

Setting Up a Deposit

1. If a deposit stage was created when adding transactions, in the Which Staged Deposit you are Completing drop down, select the previously created stage. If not, move to Step 2.
2. In the deposit to drop down, select the bank account where the payments will be deposited.
3. In the deposit date field, enter a date for the deposit. 
   *It is recommended to use the calendar date picker*
4. Enter a deposit ticket ID in the field provided.

 

Fields	Description
1. Which Staged Deposit Are You Completing	Designate certain payments to be staged for deposit to one bank account.*
2. Deposit to	Select the bank account into which the payments will be deposited.
3. Deposit Date	Select the date for the deposit.
4. Deposit Ticket Number	Enter a deposit ticket number.
5. Total Deposit Amount	Displays the sum of all payments in the deposit.
6. Payment Type	Filter to select payments to include in the deposit. Filter by payment type.
7. CC Type	Filter by credit card type.
8. Applied to Charge Type	Filter for payments applied to specific charge types.
9. Payment Date	Filter by payment date range.
10. Amount	Filter by payment dollar amount.

*When a payment is created from the Transaction Add page, there is an option to either create a new deposit stage or add the payment to an existing stage. 

Selecting Payments to Include in Deposit

If completing a staged deposit, the payments in the staged deposit will automatically be selected.

1. Use the fields in the Filter Payments section to view payments to include in the deposit.
2. In the Deposit Now column, select the checkbox in the row corresponding with each payment that should be included in the deposit.
   *Payments can be selected one at a time or all at once by selecting the checkbox in the header column.
3. Review the summary of the chosen payments at the bottom of the screen and select Create This Deposit. 
4. On the next screen, preview the payments associated with the deposit and the financial information for each payment. 
5. Select Confirm and Save to see the Deposit Summary (deposit slip).

 

Fields	Description
1. Deposit Now Checkbox	Select the payments to include in the deposit. Admin have the option to choose one, none, all, or any combination of payments.
2. Payment Date	Date the payment was received.
3. Account or Email	Lists the specific account or email associated with the payment.
4. Payment Type #	Lists the payment type and/or credit card information.
5. Check/Tx #	Lists the check or tax ID number.
6. Amount	Lists the specific payment amount.
7. Notes	Notes entered for the payment.
8. ID	Payment ID number.
9. Staged to	Lists the deposit stage to which the payment will be associated.

 

Deposit Summary

The following options are available when viewing the Deposit Summary:

• Print This Summary: Print or download and include with bank deposits.
• View Deposit History: View previous deposits made in ShulCloud.
• Add Another: Create a new deposit or complete another staged deposit.
• Mark/Delete This Deposit: Mark the deposit as already imported to remove from the syncing process or delete the deposit in the event an error was made.

Related Resources

• Deposits (Reference)
• Add Transaction (How to and Reference)