A third party pay refers to a payment made by one account and applied to another account. This feature creates a record of the payment in the payers transactions and allows them to receive any receipts and tax letters associated with the payment, without affecting their account balance.
The account receiving the credit for the payment will see the payment associated with charges in their transactions and it will affect the account balance, but they will not receive any associated receipts or tax letters.
NOTE: Only admins can initiate a third party payment.
Before You Begin
Navigate to the account receiving the payment or the transaction add feature and select the receiving account to process the transaction.
Adding a Third Party Payer
- Select payment for the Type of Transaction.
- Enter payment details in fields provided.
- Enter the account that is paying in the paid by account field.
*If the payer doesn't have an account, create a new account for the payer. - Save the transaction.
Split an existing payment between payer's account and another account
To split an existing payment between the payer's account and another account:
- Add an adjustment to the original payment in the payer's account in the amount you wish to apply to another account
- Add a new payment on the receiving account for the same amount as the adjustment.
- Select the third party account in the paid paid by account field for the payer.
*Best Practice: use the same payment date as the original payment and reference it in the payment notes.
Related Resources
- Add Transaction: Account Level (How To)
- Add Transaction: Database Level (How to)
- Add Transaction - Account Selection (Reference)
- Add Transaction - Payment (Reference)
- Add Transaction: Communications (Reference)